Job #J0523-0432
Casual Staff Scheduling Clerks - Remote-based positions in BC
The Position
Working remotely from a fully remote/home-based office (within BC), the Staffing Office Clerk coordinates scheduling and staffing to ensure sufficient staff coverage for all programs within WJS in BC.
WJS Canada is currently looking to hire multiple candidates in a Casual / On-Call role, with the potential to increase into part-time scheduling. The casual positions would be needed to work weekdays and weekends, in both morning and afternoon/evening scheduling.
**Looking for a candidate that is able to work remotely from their home office in British Columbia, to accommodate the needs of the programs within the PST time zones.**
Staffing Office Hours:
- Monday through Friday 1400-1900
- Saturday and Sunday 0800-1200
The Program
WJS Canada provides social services to children, youth, adults and families facing difficulties through a personalized, trauma-informed approach to care, in an environment of cultural respect and support.
The WJS Canada Staffing Office supports programs in two provinces across Canada.
In Your Role You Will
- Serve as a contact point for employees regarding illness, absences or vacancies from work and communicates information to program/management. Acting as a resource for staff questions regarding staffing and scheduling.
- Call in relief staff according to predetermined guidelines and refers problems or difficulties to supervisor. Log phone calls and communications with casual staff regarding vacant shifts.
- Use scheduling/shift bidding applications to schedule vacant shifts according to conditions in the collective agreement
- Work with managers to confirm time sheet records for relief staff are accurate.
- Work with Human Resources and program management to project staffing needs and achieve required staffing levels
- Maintain on-call list and seniority data
- Support HR Manager/team with obtaining security clearances for employees
- Maintain related data
- Adhere to the standards as guided by WJS general, personnel and program policies, as well as provincial regulations and demonstrates an understanding of WJS values, policies, and procedures
- Perform miscellaneous job-related duties as assigned
*** Prior to confirmation of employment all applicants must provide a current (dated within 6 months of hiring date) Ministry Check. These checks can take up to 6 weeks to obtain, please ensure you prepare accordingly.
As An Ideal Candidate You Possess
- High School Diploma, GED or Diploma/Degree in a related field (i.e. human resources, social work, medical office administration, office administration, etc.)
- MINIMUM of 3 YEARS staffing, Human Resources, recruitment or related working experience - payroll administration, Nursing Unit Clerk, etc.
- Working experience with collective agreements / unionized environments
- Skill in the use of computers and related applications, Office 365, including Word, Excel, and SharePoint, with the ability to use them to create complicated documents and reports; willingness to learn and adapt to new software.
- Accountability and quality as it pertains to adherence to policy and/or union/collective agreements.
- Skill with HRIS Scheduling systems.
- Communicate effectively both verbally and in writing.
- Ability to re-prioritize and adjust to interruptions and changing requirements.
- Ability to understand and follow specific instructions and procedures using a problem-solving approach.
- Ability to foster team approaches, passion for problem solving.
- Organizing and coordinating skills.
For over 35 years, WJS Canada has provided social services to children, youth, adults and families facing difficulties. We provide support and services to persons with developmental disabilities, at-risk youth, offenders who wish to rejoin and contribute to their community and adults recovering from an acquired brain injury. We take a personalized, trauma-informed approach to care in an environment of cultural respect and support.
Our Employees Enjoy
- Work/life balance with flexible hours and remote work options
- Learning and career development opportunities
- Competitive wages
- Employee and Family Assistance Program
- Employee recognition
For more information on these positions and WJS Canada visit: https://clients.njoyn.com/CL4/xweb/xweb.asp?clid=76383&page=jobdetails&jobid=J0523-0432&BRID=EX325367&SBDID=22375&LANG=1
We recognize that equity diversity and inclusion (EDI) is an important element in our work and in our day to day lives.
No telephone calls please. Only those candidates selected for an interview will be notified.
Job Type: Casual
Salary: $25.00 per hour
Flexible Language Requirement:
- French not required
Schedule:
- On call
Application question(s):
- Do you reside in the province of British Columbia, Canada?
Work Location: Remote
