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To achieve the ambition, we have set for ourselves, we are looking for colleagues who are ready to live our ethos every day. Come be a part of this journey!
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ROLE PROFILE
GRADE: 33
JOB TITLE: Sourcing Administrator
FUNCTION: GBS
SUB FUNCTION: GBS - Procurement
CITY & COUNTRY: Bucharest, Romania
ROLE SUMMARY
What are the key objectives and expectations from this role?
Responsible for supporting and leading negotiations in scope of tactical sourcing (indirect goods and services), ensuring the supply for the area assigned, offering the best alternative for the company in terms of cost, features and services.
What is the direct impact of this role on the team or organization?
Realize savings through negotiations and cost reduction initiatives.
ACCOUNTABILITIES
Business / Operational Results
- Support the negotiation process for goods and / or services required by tactical stakeholders ensuring compliance to landscape and purchasing policy
- Find the best suppliers available in the market ensuring that the terms of the deal are favorable for the company on criteria such as:
- Cost: Price, freight, payment terms.
- Characteristics: quality, duration, presentation, performance, economy of use
- Services (Value Added): Time of delivery, warranty, service and maintenance
- Comply with on-time delivery and quality of the information required by the Local, Regional and Global Purchasing
- Monitor and evaluate the performance of suppliers to ensure that the needs of the organization in terms of goods and services are met.
- Ensure visibility (through the Purchasing system) on the price list negotiated with suppliers, contracts and SLAs.
- Update the procurement system with price agreements, suppliers, payment terms and delivery times
- Track and monitor purchase orders to provide the necessary information to stakeholders
- Daily reviews of the demand requested by the end users and update the system upon receipt of requirements.
- Contact stakeholder to ensure understanding of the requirement
- Weekly review of planned demand in FISP to ensure supply on time.
Leadership Results:
- Develop own technical and soft skills as identified and agreed in personal development plan.
- Support Sourcing Manager in delivering the strategy and improvement initiatives.
Management Results
- Ensure all information regarding purchase orders and negotiations is up to date and recorded for audit purposes
- Ensure optimization of the information contained in the various support systems such as SAP Purchasing, Upside, E-Sourcing, FISP, ARIBA and IBTT
Relationship Results:
- Build strong internal and external business relationships to ensure the delivery of a high quality service
- Ensure a smooth flow of communication needed for a successful sourcing process
Innovation Results:
- Identify new products and services that would fit the business needs and inform Procurement Business Managers when necessary.
- Support and embed continuous improvement in business as usual and identify opportunities to improve the procurement process.
- Continuously critiques and improves work practises to reflect learnings.
- Drives continuous improvement in the processes, technology and toolkits in support of optimising Supplier Relationship Management.
EXPERIENCE, SKILLS, KNOWLEDGE
ESSENTIAL
Technical skills
- Detailed knowledge of Procurement processes, methods and techniques
- Understanding of the dynamics of sourcing management
- Broad understanding of how the team fits into the larger organisation: Awareness of BAT’s organisational model
Computer literacy
- MS Office – advanced level of knowledge and usage.
- MS PowerPoint – medium / advanced – be able to prepare presentations for management level.
- Extract reports and analyse reports’ data accuracy and correctness.
Organisational skills
- Organise and prioritise work for self.
- Good judgment to identify, assess and resolve issues; solve problems in a hand-on, insightful and collaborative manner
- Creative, emotionally intelligent, resilient and effective working under pressure
- A focus on service delivery and savings
- Understand impact of the results on the other departments and on the EM.
Communications skills
- Able to adapt the communication style to the audience level.
- Proven negotiation and influencing skills
- Strong interpersonal skills and communication skills
- Able to communicate above and laterally within FSS and BAT – in and outside the group
- Ability to develop and maintain effective partnerships working across geographical boundaries
Language skills
- Language dependent & fluent in Russian and English.
Accuracy and time management skills
- Complete 100% of the tasks in a given time, or escalate the matter in advance, if the timelines are identified as not appropriate to the tasks (too short/long).
- Be able to assess risks and be aware of these, if not able to complete target on time.
- Issue reports with accuracy, conduct partial analysis.
- Have an awareness of the impact of the deadlines in projects.
Business and functional knowledge
- Have a good understanding of the business requirements.
- Involve other relevant roles in problem solving processes
Improving Processes
- Agree upon or propose new ways of working, where applicable.
- Check to see if changes are needed and escalate the matter accordingly.
- Ability to support and deliver the regional or global process improvement initiatives applicable to the team
WE ARE BAT
At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.
- Global Top Employer with 53,000 BAT people across more than 180 markets
- Brands sold in over 200 markets, made in 44 factories in 42 countries
- Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
- Diversity leader in the Financial Times and International Women’s Day Best Practice winner
- Seal Award winner – one of 50 most sustainable companies
BELONGING, ACHIEVING, TOGETHER
Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!
